Employee Candidate Clarification Text
Under the Law on The Protection of Personal Data no. 6698 (Law no.6698), as a data controller, Regis Marka ve Patent Danışmanlığı(Regis) informs the data subject about the method and legal reason of collection of personal data, the purpose of data processing, the transfer of personal data to third parties and rights of the data subject by this clarification text.
Regis processes personal data to fulfill obligations under Turkish Code of Obligations No. 6098, Labor Law No. 4857, Turkish Penal Code No. 5237, and relevant legislation.
Methods of Collection of Personal Data
Regis processes personal data pursuant to the conditions for processing, specified in Law No. 6698 and the legal reasons stipulated in this Clarification Text by using physical and electronic media particularly written statement, regispatent.com, kariyer.net, linkedin.com, electronic contract, e-mail, and other communication channels.
Processed Data, Legal Basis of Data Processing and the Purpose of Data Processing
Within the scope of this Clarification Text, Regis processes following personal data based on the data processing conditions which are “Processing of personal data belonging to the parties of a contract is necessary provided that it is directly related to the conclusion or fulfillment of that contract”
Identity: Name, Surname, Date of Birth, Place of Birth
Contact: Address Number, E-mail, Telephone Number
Professional Experience: Diploma Information, Previous Work or Internship Experience, Certificates, Foreign Language Information
Regis processes personal data for the purposes of
Execution of employee candidate and/or intern selection and recruitment processes
Execution of human resources processes
Contacting in a reasonable time for the purpose of recruitment
Transfer of Personal Data
Regis may transfer your personal data to its solution and business partners, legal and real persons contracted due to their activities, legal, financial and tax advisors, regulatory and supervisory institutions, the institutions or organizations authorized to request the personal data of the data subject, such as the courts and enforcement offices, and to the persons designated by them; provided that all necessary measures are taken in accordance with Article 8 of the Law for the purposes specified in this Clarification Text.
Transfer of Personal Data Abroad
Regis does not transfer the personal data of the Employee Candidate abroad.
Rights of Data Subject
The data subject can exercise the following rights listed in Article 11 of the Law No.6698:
To learn whether his personal data are processed or not,
To request information if his personal data are processed,
To learn the purpose of his data processing and whether this data is used for intended purposes,
To know the third parties to whom his personal data is transferred at home or abroad,
To request the rectification of the incomplete or inaccurate data, if any,
To request the erasure or destruction of his personal data under the conditions laid down in Article 7,
To request notification of the operations carried out in compliance with subparagraphs (d) and (e) to third parties to whom his personal data has been transferred,
To object to the processing, exclusively by automatic means, of his personal data, which leads to an unfavorable consequence for the data subject,
To request compensation for the damage arising from the unlawful processing of his personal data.
Pursuant to Communique On The Principles And Procedures For The Request To Data Controller, Data Subject may make requests in writing or by registered electronic mail (KEP) address, secured electronic signature, mobile signature or by the e-mail address which has been previously recorded in the Regis’ system. The request includes Name, Surname, Signature, TC Identity Number (For Turkish Citizens), Nationality, Passport Number or Identity Number if available (for foreigners), Residential or Business Address subject to the notification, Electronic Mail Address, Telephone or Fax Number subject to notification if available, and subject of demand, may be sent to this address: Beştepe Mah. Nergiz Sk. No:7A-14 Kat:8 Via Tower Yenimahalle, Ankara. Also, Data Subject may be informed via e-mail (firstname.lastname@example.org) or telephone (0312 502 23 89).
The application will be concluded within a legal period of 30 days after receipt. Regis has the right to make changes in this Clarification Text due to changes in the law, and new methods or regulations that may be determined by the Personal Data Protection Board.
Personal data processed Regis can be processed by taking all necessary data security measures, provided that they are not used out of the purposes and scope specified in this Clarification Text; It will be kept during the legal storage period or for the period required by the processing purpose, and will continue to be used by Regis after being anonymized at the end of the period required by the processing purpose, or will be destructed pursuant to the relevant procedure in accordance with the Law No.6698 and relevant legislation.
Regis, takes all necessary measures and pays particular attention to process Personal Data with lawfulness and conformity with rules of bona fides, accuracy and being up to date, where necessary; being processed for specific, explicit, and legitimate purposes, being relevant with, limited to and proportionate to the purposes for which they are processed and being retained for the period of time stipulated by relevant legislation or the purpose for which they are processed.